So you want to bid to run a Worldcon. Congratulations!
Be aware, however, that there is a long, hard road ahead of you. You will probably need to win a contested race against other cities. And if you win you will have to run a large and complex convention. It takes a lot of time, money and effort to run a Worldcon.
There are a few rules to be aware of. In order to be included on the ballot, you must supply the following:
- an announcement of intent to bid;
- adequate evidence of an agreement with its proposed site’s facilities, such as a conditional contract or a letter of agreement;
- the rules under which the Worldcon Committee will operate, including a specification of the term of office of their chief executive officer or officers and the conditions and procedures for the selection and replacement of such officer or officers.
These items must be delivered to the Worldcon administering your site selection vote no later than 180 days prior to the official opening of that Worldcon.
If you miss that deadline you can ask your supporters to vote for you as a write-in candidate, provided that you deliver the documents prior to the end of voting. However, write-in candidates generally don’t have much chance of winning.
The WSFS Constitution also requires you to make copies of those documents available to any member who asks for them. However, if you deliver the documents in electronic form to the administering Worldcon then they can make the available for download from their website which is sufficient to satisfy that requirement in the vast majority of cases.